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Vietnam business registration online: step by step

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Vietnam business registration online is possible for most new companies, and it runs through the National Business Registration Portal at dangkykinhdoanh.gov.vn. You create an account, fill in forms, attach scanned papers, and wait for the registry to review them. This guide walks through the steps in plain order.

What the rules say

Two documents set the frame. The Law on Enterprises, numbered 68/2014/QH13, took effect on 1 July 2015. Decree 78/2015/ND-CP on enterprise registration, issued by the Government in 2015, spells out the filing steps, including filing over the internet. The Law says the registry should decide on a complete dossier within three working days.

The decree gives two ways to file online. One uses a digital signature. The other uses a business registration account on the portal. Both start on the same website.

Sources: Law on Enterprises 2014 (Law No. 68/2014/QH13), National Assembly of Vietnam; Decree 78/2015/ND-CP on enterprise registration, Government of Vietnam.

Step 1: Choose your company type and prepare the details

Decide the type first. Most small investors choose between a joint stock company and a limited liability company. The type decides which papers you need.

Then collect the basic facts: the company name in Vietnamese, the head office address, the business lines, the charter capital, and the legal representative. Check that the name is not already taken. The portal has a search for registered names.

Source: Law on Enterprises 2014 (Law No. 68/2014/QH13); National Business Registration Portal, dangkykinhdoanh.gov.vn.

Step 2: Gather the papers

A typical dossier for a limited liability company or joint stock company includes these items.

  • A registration application form for the company.
  • The company charter.
  • A list of members or founding shareholders.
  • A copy of a valid personal paper for each founder. For a foreign person this is a passport.
  • For an organisation that is a founder, a copy of its establishment papers and an authorisation for its representative.

A foreign investor may also need an investment registration first, depending on the business line and the share held. Ask the licensing office before you file.

Sources: Decree 78/2015/ND-CP on enterprise registration; Law on Enterprises 2014 (Law No. 68/2014/QH13).

Step 3: File on the portal

Open dangkykinhdoanh.gov.vn and go to the online registration service. If you will use a business registration account, register one with your own details. Sign in, pick the company type, and fill in each form on screen.

Attach scanned copies of your papers. Check each scan for clarity before you send it. Then submit the dossier. The system gives you a receipt that shows the date and the dossier code. Keep it.

If you hold a digital signature, you sign the dossier electronically. In that case the filing is complete online and you do not need to hand in paper copies.

Sources: National Business Registration Portal, dangkykinhdoanh.gov.vn; Decree 78/2015/ND-CP on enterprise registration.

Step 4: Hand in paper copies when asked

If you filed with a business registration account instead of a digital signature, the registry will review the online dossier first. Once it is accepted, you bring the paper dossier to the registry. The decree sets a deadline for this, so read the notice you receive and act on it quickly. The paper set must match what you uploaded.

The registry then checks the dossier. When it is complete and valid, it issues the enterprise registration certificate, normally within three working days of receiving a valid dossier. If something is missing, it sends a notice that lists what to fix.

Sources: Decree 78/2015/ND-CP on enterprise registration; Law on Enterprises 2014 (Law No. 68/2014/QH13).

Step 5: After you get the certificate

The certificate is not the end of the job. Plan the next steps with your accountant or adviser. You will still need a bank account, tax filings, and social insurance registration for staff. Some business lines also need a separate licence.

Before you start, set aside a quiet hour. Have every scan saved in one folder and named clearly, so you can find each file fast. Write down the login details you create, and store them somewhere safe. Small mistakes in names or numbers cause most delays, so read each form twice before you submit it.

Keep a tidy copy of everything you filed. It helps if the registry asks a question later or if you change the company details.

Sources: Law on Enterprises 2014 (Law No. 68/2014/QH13); National Business Registration Portal, dangkykinhdoanh.gov.vn.

Sources

  • National Business Registration Portal: https://dangkykinhdoanh.gov.vn
  • Law on Enterprises 2014 (Law No. 68/2014/QH13), National Assembly of Vietnam
  • Decree 78/2015/ND-CP on enterprise registration, Government of Vietnam